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#Outlook 365 delete emails archive#
You can follow some or all of the steps in this article to set up an archive and deletion policy for mailboxes in your own organization.
#Outlook 365 delete emails free#
This action helps free up space in a user's Recoverable Items folder when their mailbox is placed on hold.
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You'll also add a retention tag that moves items from the Recoverable Items folder in the user's primary mailbox to the Recoverable Items folder in their archive mailbox. This includes personal tags that users can assign to items in their mailbox. Additionally, you'll also add built-in retention tags to the new retention policy. When this time period expires, an organization might want to permanently remove these items from user mailboxes.Ĭreate a new retention policy and adding the new custom retention tags to it. Because of compliance regulations, some organization's are required to retain email for a specific period of time. See the footnote in the More information section for more details.Īutomatically (and permanently) delete items that are 7 years old from both the primary and archive mailbox. User's will have the opportunity to recover these items if necessary. This also frees up space in the user's primary mailbox. Moving items to the archive mailbox frees up space in a user's primary mailbox.Īutomatically delete items that are 5 years old from the Deleted Items folder. A user can also manually move items to their archive mailbox for archival storage.Ĭreate three custom retention tags to do the following actions:Īutomatically move items that are 3 years old to the user's archive mailbox. This procedure gives users more mailbox storage, and is required so that a retention policy can automatically move items to the archive mailbox. Setting up this policy includes the following tasks:Įnable an archive mailbox for every user in the organization. The steps in this article set up an archiving and retention policy for a fictitious organization named Alpine House. When a message reaches its retention age, it's either moved to the user's archive mailbox or it's deleted. It defines how long a message remains in the mailbox and what action is taken when the message reaches the specified retention age. A retention tag applies retention settings to individual messages and folders in a user's mailbox. Retention tags are linked to an MRM retention policy, that in turn is assigned to a user's mailbox. The actual rules that determine what items are moved or deleted and when that happens are called retention tags. This policy moves items to a user's archive mailbox after a specified period of time and also deletes items from the mailbox after they reach a certain age limit. You do this by creating a messaging records management (MRM) retention policy that you then assign to mailboxes. Microsoft Purview admins can create an archiving and deletion policy that automatically moves items to a user's archive mailbox and automatically deletes items from the mailbox.